Approval & sealing

Circulate, sign, then seal

Minutes become official the way governance requires: approved by the body at a later meeting, then sealed so they cannot be altered.

Circulate the draft to members before the approving meeting
Approval recorded as a motion at the next meeting
Signature captured for the secretary and presiding officer
Sealed minutes are immutable — no edit, no delete
Corrections made by motion and stored as an amendment

Immutability is enforced, not promised

Once a set of minutes is sealed, the database itself refuses to update or delete it. There is no administrator override and no hidden edit path, because a record anyone can quietly change is not a record.

Amending a sealed record

If an error is found later, the body adopts a motion to amend. The amendment is stored as its own entry alongside the original, with its own date and approval, so the history of the correction is as visible as the correction itself.