The living minute book that satisfies full compliance for official records.
Secretarius is built for the officer who keeps the record. Prepare the agenda, take roll, capture every motion and vote as it happens, then circulate, sign, and seal the minutes as an immutable part of your organization's official/canonical record.
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Lodge No. 1420
Regular Lodge Meeting
Thursday, March 12, 2026 · 7:00 PM · Lodge Hall
Prepared before the meeting
Build the agenda in advance, attach reports, notify members, and know whether you will have a quorum before anyone arrives.
Captured as it happens
Motions, seconds, tallies, and outcomes recorded in the moment — with attendance including excused absences.
Sealed as the record
Circulate the draft, collect signatures, then seal. A sealed record is immutable, timestamped, and permanently searchable.
Every session on one calendar
Schedule regular, special, and annual meetings — one-off or recurring — and give members a single place to see what is coming.
- Recurring schedules with per-session overrides
- Notices sent to members who opted in
- Committee and sub-board sessions shown alongside the board
March 2026
Record the motion while it is on the floor
A two-pane session view: agenda on the left, the record on the right. Move item by item, take votes, and mark attendance without breaking the flow of the meeting.
- Motion, second, discussion, and tally in one action
- Carried, failed, tabled, or withdrawn — recorded exactly
- Present, absent, late, or excused absence per member
Lodge Meeting — March 12, 2026
- 1.Call to Order
- 2.Roll Call
- 3.Approval of Prior Minutes
- 4.Treasurer's Report
- 5.Old Business
- 6.New Business
- 7.Adjournment
- Margaret EllsworthPresent
- Daniel RuizPresent
- Priscilla VanceExcused
- Arthur KimballPresent
- Nora WhitfieldAbsent
- Thomas BealeLate
The Treasurer presented the report for the period ending February 28, 2026, reflecting a general fund balance of $41,208.16.
That the Treasurer's report for February 2026 be received and filed.
Type to continue the record…
A searchable book of record
Every sealed set of minutes is filed by year and session, in the resolution language a secretary is expected to produce. Search motions, resolutions, and members across the entire history.
- Sealed minutes are immutable and hash-stamped
- Signatures recorded with officer name and title
- Full JSON export of the organization at any time
Minutes of the Regular Lodge Meeting
Thursday, February 12, 2026 · Lodge Hall · Called to order 7:03 PM
The Chairman called the meeting to order at 7:03 PM. The Secretary recorded four members present, constituting a quorum under Article IV, Section 2 of the Lodge bylaws. Sister Vance was recorded as an excused absence.
Upon motion duly made by Brother Ruiz and seconded by Brother Kimball, it was RESOLVED, that the minutes of the meeting held January 29, 2026 be approved as circulated. The motion carried, four in favor, none opposed.
Your titles, your rules, your people.
Configurable terminology
Board or Council. Chair or Exalted Ruler. Minutes or Proceedings. Every label follows your governing documents.
Positions and voting rights
Define your own offices and decide which of them carry a vote. Rosters always display full names, never email addresses.
Members without email
Officers who don't use email are still full records-only members — recorded in attendance and votes, managed by an Admin.
Committees and sub-boards
Advisory committees file reports; sub-boards can vote, with optional board ratification before a decision stands.
Your governing documents
Store bylaws or order regulations encrypted alongside the record, so the rule and the ruling live in one place.
Branding at every tier
Your name and mark on the record and on distributed minutes — included on every plan, not just the top one.
Bylaws and sensitive fields are encrypted in the database.
Export the whole organization as structured JSON whenever you like.
Close an organization or the entire account and the data is gone.
A one-time code by email. No passwords to leak or reset.
Start your next meeting on the record.
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